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Best Practices for Successful Board Meetings
Meetings of the board are essential for support the company’s goals, preventing conflict and making sure that the company is in compliance with regulations. However, they can only be productive when everyone is able to foster a constructive dialogue. By following these best practices you can turn your Board meetings into dynamic engines that help your organization move toward its long-term vision and objectives.
Establishing clear expectations and meeting guidelines is the first step to running a smooth board meeting. It is important to clearly define who is responsible for each item on the agenda and ensure that all participants are aware of the expectations they can face.
By setting and adhering time limits for each item on the agenda, you’ll be in a position to keep your focus throughout the meeting. It also shows the attendees that their time is appreciated. Think about limiting the number of items on your agenda to ensure your board members have the time to talk about each effectively. Items that are not controversial can be put to vote via a the consent agenda to allow more time for discussions on strategic issues (BoardEffect). Use visual tools such as countdown timers for keeping track of your time, especially when dealing with sensitive subjects.
Being distracted by new discussion topics can distract from the purpose of the meeting and lead to unnecessary discussions. Include the word “parking area” on the agenda for topics that require further research or consideration but aren’t the top of your priority list. Make sure you regularly check the parking lot to determine what needs to be investigated further or added to the agenda, or assigned as an assignment.