Minutes of the Board Meeting

The minutes of board meetings are a crucial document that contains important information and governance processes. If they are well-planned and approved they serve as the basis for post-decision evaluations and help boards be held accountable to their agreed-upon process of decision-making. They also can prevent the board from taking future decisions that could be problematic for the stakeholder in the organization.

Minutes are typically written by a member of the board who is the presiding officer or someone from the organisation’s staff. This could be a scribe with expertise in the writing of board minutes or an experienced secretary who knows the information that should and shouldn’t be included. It’s crucial that the person who is preparing the draft minutes is clear about the requirements. This will enable them create notes that are http://www.aboutboardroom.com/virtual-board-meetings-minutes-and-voting/ unique and lend the board meetings credibility.

The first thing that is required is a record of the date, time and location of the board meeting, because this is crucial for the accuracy of minutes. The next step is a list of presiding officers, directors and nonvoting attendees. It’s also important to know whether any members were in attendance via phone or online.

The minutes should be divided into two sections including substantive business. Administrative business can comprise things like agenda approval, a summary of previous minutes, and the use of an agenda that is a consent (which reduces the necessity for debate by acknowledging repetitive or administrative items in a single motion). Substantive business consists of more content-rich items like the latest reports from committees, risk management briefings and decisions on new service initiatives.